Monday, January 7, 2013

Meeting Minutes for August 2011 (part 1)

The crew of the IKV Raptor's Heart met at Scooter's Coffee Shop in the Old Market in Omaha, NE.  In attendance was Lt. Akela tai-K'Tor (Sharon Boren), Commanding Officer; 2nd Lt. Kalesta tai-K'Tor (Honey Davis), Chief Medical Officer; 2nd Lt. Kurras tai-DoQ'Marr (Steven Holdern),Second Officer/Quartermaster; 2nd Lt. O'dwinn tai-DoQ'Marr (Kevin Caroll), Tactical Officer; and 2nd Lt. J'Sheel tai-DoQ'Marr (Julie Powell), Chief Operations Officer.  Also in attendance was guest Deb Ketelsen, who had some funky jewelry that she had collected as a member of the Suns Glory.  She thought that we might like to have the pins to make ship award pins out of them.  I bought the collection from her for the ship's use.

The crew members present decided to become volunteer workers--providing convention security--at Osfest 5.  It was also suggested that we turn the "Klingon Embassy" idea into a staff/volunteer lounge, so con staff and volunteers can grab food quickly and not have to traverse a congested consuite---provided we can get some help with the cost of food from the convention.

It was also suggested that we create a ship's fund and have some fundraisers to help offset the cost of ship events and operating costs.  One suggestion was to also have members donate a couple of dollars to the ship's fund to get it started.  O'dwinn (Kevin) mentioned that the Flea Market in the Florence district of Omaha would like to have the ship's company dress in full gear for Halloween weekend and do a walk through.  A date and time need to be set up.  Deb suggested a Raktajino stand to be our first ship's fundraiser at the Florence Flea Market while we do our walk through.  Those members who have problems getting around (Mom, Steve, and Deb) could man the stand, while the rest do the walk through. A dark roast, or robust coffee blend, chocolate syrup, and hazelnut coffee creamer will be needed to make the Klingon Coffee drink, as well as the stand fee.  Once the ingredient and fee-costs have been reimbursed, the rest of the money will go into the ship's fund.

The members present approved the ship's cloth banner and the ship shirt mock ups that Mom and I wore.  The banner is not perfect, being a 2 AM rush job.  It is designed to be an interim object for the ship's use until we (or the ship's captain) can afford a more professionally made vinyl banner.  O'dwinn (Kevin) ordered a shirt and a small personal banner.  An interest exists to make position pins for the ship's members, based on past KAG Handbook designs.

Ship departments/"job" descriptions have been posted to the ship's listserve.  These are not written in stone, therefore changes can be made as more crew members are recruited, or if upgrades need to be made.  The ship's members need to get together and plan our events better in the future.  The changes that were made to the Klingon Treasure Hunt at Osfest 4 was cited as evidence of ship's mistakes that need to be corrected.  We also need to imporve ship's communications between meetings.  Kurras (Steve) brought up times in the past where I uploaded to the listserve emails containing information that John and I were discussing by private emails.  He felt that such discussions should be brought to the whole crew for everyone's imput, not discussed between individuals privately.  [Which is why I have uploaded such emails to the ship's listserve to bring them to everyone's attention to suggestions that people have brought to me personally.  If the suggestion was something I felt the entire crew should know, I uploaded the reply and the original email to the ship's listserve.] Such instances and/or mistakes need to be addressed in the future.

It was suggested by email between meetings that a ship's "Photo Log" be made and available to interested parties for use at a ship's recruiting table in the future.  The mock up of digital scrpabooks pages based on WillyCon 13 photos were approved by those present.  It was also suggested that ship's members be more diligent in the taking of photos at conventions and other such events for the inclusion in the Ship's Photo Log.

The ship's participation at the KAG General Assembly at ConQuest 2012 was approved by those present.  As many of the ship's companywho can afford the trip is requested to attend this event.  We will be working on this in the months to come.

The ship's recruiting tools need to be better organized, and formalized for future recruiting purposes.  We have had opportunities to bring potential new members aboard and dropped the ball.  Recruiting efforts need to be revamped, revisited, and reorganized.  We will be woking on this in the months to come.

A ship's inventory was suggested, where members can donate stuff for the ship's use for recruiting tables, Klingon Cultural displays, etc. It was suggested that one person on the ship be the holder of said items.  This item will be further discussed in the months ahead.

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